Team Requirements

Governing Body

*NEW* (1x/yr)

A club must demonstrate they belong to a National and/or International Governing Body where they compete against other colleges and universities outside of The University of Connecticut.  Teams must provide the Club Sports office with a current league affiliation by emailing applicable information to uconnclubsports@uconn.edu. The submitted Governing Body will be reviewed and subject to approval by the Club Sports Office.

Governing Body components include:

  • Working Website
  • Current Rules
  • Explanation of League Dues
  • League Contact

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

Rosters

(1-2x/semester)

For the fall and spring semester, all rosters must be finalized on your IMLeagues team page by the deadline. If your team is competing prior to the roster due date, only those members added on your IMLeagues team page with all required forms submitted and approved, will be allowed to participate.

NOTE: After the deadline,  no team will be able to add new members until the start of the next registration period.

 

Members defined - Each club must have a minimum number of members on their roster on IMLeagues as outlined by their tier classification.  Clubs will not be able to add additional members to their team after the deadline has passed.

NOTE: Being on an IMLeagues roster does not constitute “active” membership in a club.  An athlete will be considered “active” only after they complete the following:

  1. Listed on their IMLeagues team page
  2. All required forms are submitted and approved.

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

Annual Dues

*NEW* (1-2x/yr)

Clubs must charge a certain amount for dues dependent of their Tier classification (minimum of $100 from members on the primary team).  Teams must provide the Club Sports office documentation showing dues were deposited into their SABO account for verification purposes via printed bank statements

Definition of a Primary Team:  A primary team is defined as either A) the competitive roster (i.e. Archery Competitive members vs. recreational) or B) if a team has multiple competitive teams (A & B), the designated “A” team.

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

Fundraising

Clubs must raise a specified amount of money for the year dependent on their Tier Classification. Each team must fill out the pre-event Fundraising form online and receive approval by the Club Sports staff prior to the event they host to raise the money. The post-event form must be completed and submitted after the event with verification of the completion.   Fundraising verification via printed SABO bank statements will be due to the Club Sports office.

NOTE:  Clubs are not allowed to hold fundraising events at bars or any event that involves the consumption of alcohol.  Clubs are also not allowed to hold raffles per State of Connecticut law.

NOTE:  Clubs must fundraise 60% of their annual allocation threshold dependent on the maximum amount allotted in their Tier classification. Team dues will not count towards the fundraising requirements.

Acceptable Fundraising Efforts

  • Hosting Events, Entry Fees
  • GoFundMe, Indigogo
  • Selling T-shirts/team apparel/other merchandise
  • Restaurant Dine-in Nights (i.e. Blaze)
  • Ignite
  • Food Sales (i.e. Sweet Madeline’s, Krispy Kreme)
  • Individual Item Sales (i.e. Yankee Candle)
  • Athletics Clean-up
  • Tabling
  • Golf Tournament
  • Event Set-up/Breakdown Assistance

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

 

 

 

 

Competition Schedules

(1x/yr)

A complete competition schedule must be submitted at the beginning of each semester and updated regularly throughout the season. If changes in opponent, time or location occur, the Club Sports Office MUST BE NOTIFIED within 48 hours of schedule changes.

NOTE:  A competition is defined by the following: Team (5 members or more competing together in an event with the exception of Crew) competition between two teams counts as one competition (Example: soccer match is one competition). Individual/Dual (4 members or less) competitions against other schools will count per day as one. (Example: running meet competes against 10 different schools over one day will count as one competition).

 

 

 

 

 

 

Community Service Hours

Clubs must complete a certain number of community service hours within the year based off of their Tier Classification. Each team must fill out the pre-event Community Service form online and receive approval by the Club Sports staff prior to the event. The form must be completed and submitted after the event with verification of the completion with the number of active members that participated.

NOTE:

  • A service hour is earned for each hour a person commits to a service project.  (Ex. If 1 team member volunteers for 4 hours = 4 hours of service.  If 10 team members volunteer for 2 hours = 20 hours of service)
  • Teams must have a minimum of 5 active members in attendance at the event in order for it to count as service hours.

Acceptable Service Efforts

  • Soup Kitchen, Food Drive
  • Children’s Hospital
  • Event Set-up/Breakdown
  • Husky Haulers
  • 5K/Fun Run Assistance
  • House/Lawn Cleaning/Maintenance
  • Planting Garden, Cleaning Park
  • Clinics
  • HuskyTHON
  • Involvement Fair Set-up/Clean-up
  • Assistance at other team events (i.e. Woodsmen or Equestrian show)
  • Habitat for Humanity
  • Special Olympics Tournaments (i.e. Officiating)
  • MLK Day of Service
  • Middletown Half Marathon
  • Husky Sport
  • Coaching
  • Learn to Ride, Learn to Skate
  • Animal Shelter Assistance/Clean-up
  • YMCA

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

 

 

 

Alumni Relations

*NEW*

Based on Tier Classification, teams will maintain an electronic database for their alumni with the Club Sports Office providing updates once a semester. Each team will also email a copy of their alumni newsletter. Teams will notify the Club Sports Office and receive approval prior to hosting their Alumni event.  An Alumni Event can consist of an organized Alumni Game/Scrimmage, Fundraiser or Lunch/Dinner Social.

Alumni Database (1x/semester)

Newsletter (1x/yr)

Alumni event (1x/yr)

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

 

 

 

Council Meetings

*NEW* (2x/semester)

Council meetings are an essential means of communication between the Club Sports Office, Executive Board and the clubs themselves. Each club must have one registered representative attend ALL council meetings facilitated by the Club Sports Office. 

NOTE: Each Team must provide a Council Rep.  Council Meetings will be held two times per semester at 9pm.  Meeting dates and location will be posted on the Club Sports Website.

  • Executive Board – is comprised of a President, Vice President and Secretary selected from the pool of 39 council representatives on an annual basis.  These members will work directly with the Club Sports Office to plan meeting agendas and speak on behalf of all 39 clubs.

 

Officer Meetings

*NEW* (1x/semester)
All officers from each club must schedule and attend meetings held during each semester with the Club Sports staff to discuss the club’s progress. Sign-ups for these meetings will be sent out via a Google Doc.  Teams will be contacted with a window of when their Officer Meeting must take place each semester.

Fall 2017 - Week of:

9/11-9/14: Men’s Rugby, Women’s Rugby, Men’s Soccer, Women’s Soccer, Triathlon

9/18-9/22: Cycling, Figure Skating, Men’s Ice Hockey, Softball

9/25-9/28: Baseball, Equestrian. Field Hockey, Women’s Ice Hockey, Swimming

10/2-10/5: Crew, Dressage, Western, Woodsmen

10/9-10/12: Women’s Basketball, Women’s Lacrosse, Polo, Water Polo

10/16-10/19: Men’s Lacrosse, Running, Men’s Ultimate, Men’s Volleyball, Women’s Volleyball

10/23-10/26: Archery, Paintball, Sailing, Tennis

10/30-11/2: Gymnastics, Racquetball, Taekwondo, Women’s Ultimate

11/13-11/16: Kickline, Ski, Skydiving, Tap

Spring 2018 - Week of:

1/22-1/25: Women’s Basketball, Men’s Lacrosse, Racquetball, Men’s Volleyball, Women’s Volleyball

1/29-2/1: Equestrian, Men’s Rugby, Ski, Western, Woodsmen

2/5-2/8: Dressage, Figure Skating, Men’s Ice Hockey, Women’s Rugby, Swimming, Water Polo

2/12-2/15: Field Hockey, Women’s Ice Hockey, Women’s Lacrosse, Men’s Soccer, Women’s Soccer, Tennis

2/19-2/22: Baseball, Gymnastics, Paintball, Polo, Sailing, Tap

4/2-4/5: Archery, Running, Softball, Men’s Ultimate, Women’s Ultimate

4/9-4/12: Cycling, Kickline, Skydiving, Taekwondo, Triathlon 

 

 

Coaches Training

*NEW* (1x/yr)

All Coaches will be required to participate in an online training consisting of a PowerPoint and accompanying exam. This training will consist of reviewing expectations and responsibilities within the Club Sports program.

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

Athletic Training Meetings

*NEW* (1x/yr)

Meetings will be held in pre-selected groups to discuss policies and procedures as it relates to Athletic Training Coverage for the academic year.  All current team members are required to attend.  Meeting times will be as follows:

Group #1 – Archery, Cycling, Crew, Running, Triathlon                                                                                             Wednesday Sep. 6th @ 7:30pm Laurel Hall 102

Group #2 – M Rugby, W Rugby, M Soccer, W Soccer                                                                                                   Wednesday Sep. 6th @ 8:30pm Laurel Hall 102

Group #3 – Dressage, Equestrian, Polo, Western, Woodsmen                                                                                    Wednesday Sep. 13th @ 7pm Laurel Hall 102

Group #4 – Field Hockey, Gymnastics, Women’s Ice Hockey                                                                                      Monday Sep. 18th @ 7pm Laurel Hall 102

Group #5 – Baseball, Figure Skating, Paintball, Racquetball, Softball, Ski, Skydiving, Taekwondo                    Monday Sep. 18th @ 8pm Laurel Hall 102

Group #6 – Men’s Ice Hockey, Men’s Lacrosse                                                                                                                 Tuesday Sep. 19th @ 7pm STRS WW16 (Nursing)

Group #7 – Kickline, Swimming, Tap, Tennis, Water Polo                                                                                             Tuesday Sep. 19th @ 8pm STRS WW16 (Nursing)

Group #8 – Women’s Lacrosse, M Ultimate, W Ultimate                                                                                                Monday Sep. 25th @ 7pm Laurel Hall 102

Group #9 – W Basketball, M Volleyball, W Volleyball                                                                                                       Thursday Sep. 28th @ 7pm Laurel Hall 102

 

 

OIE Officer Training

(1x/yr)

All current club officers will be required to attend a training on harassment, hazing and proper reporting procedures presented by the Office of Inclusion and Equity.

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

New Officer Training

*NEW* (1x/yr)

In order to maintain consistent communication and ensure a smooth transition, Club Sports will have all teams change officers in December and serve a term of January-December.  All teams will elect new officers in December and those officers will attend our training that will take place in the spring semester.

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

Budget Meetings

*NEW* (1x/yr)

All clubs will be required to attend a Budget Meeting during the spring semester to discuss and review their 2018-2019 Operating Budget.  President and Treasurer are required to attend.  All teams will be given a specific time window to set-up the meeting between Feb. 26th – Mar. 9th or Mar. 19th – 29th

 

2/26-3/1: Baseball, Paintball, Polo, Men’s Rugby, Women’s Rugby, Skydiving, Softball, Swimming, Men’s Ultimate, Women’s Ultimate

3/5-3/8: Archery, Crew, Gymnastics, Men’s Lacrosse, Women’s Lacrosse, Sailing, Tennis, Men’s Volleyball, Women’s Volleyball

3/19-3/23: Women’s Basketball, Cycling, Field Hockey, Men’s Ice Hockey, Women’s Ice Hockey, Racquetball, Running, Taekwondo, Triathlon, Water Polo, Woodsmen

3/26-3/29: Dressage, Equestrian, Figure Skating, Kickline, Ski, Men’s Soccer, Women’s Soccer, Tap, Western

 

 

 

Opening a SABO Account

SABO accounts will be used for transactions between teams and the Club Sports program. All teams must deposit their team dues and fundraising money into this account.

NOTE:  During each semester, Club Sports will request bank statements to provide proof of dues collection and fundraising. 

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

Coaching

*NEW* (1x/yr)

Clubs will need to provide a primary head coach/instructor or a dedicated advisor. Coaches/instructor may be paid or a volunteer position.  Teams must provide a current copy of the contract/agreement with all coaches/instructors working with the team to the Club Sports office prior to the start of the season.   In addition, all coaches will be required to complete a successful Background Check. 

 

 

 

 

 

 

Tryouts

(1-2x/yr)

ALL teams that have traditionally held tryouts and teams that will begin to hold tryouts for this upcoming academic year 2017-2018 MUST abide by the following guidelines when conducting tryouts:

*Please note the Club Sports Office must be notified a minimum of 2 weeks in advance of the first tryout date in order to promote the event fairly to all interested students

  1. All tryouts must be open to ALL students.
    1. Your team should not have the mindset of “we have 3 spots open with 40 returning players.”
    2. All returning players must be put to the same standard as incoming ones.
    3. The BEST number of players will be the ones that are taken on the team.
    4. Club Sports is making an effort to support our teams in adding a “B Team” if your club determines you have enough good players to do so. For more info, please contact the CS Staff.
  2. Tryouts must be multiple days, not one two-hour session.
    1. Tryout outlines/schedules should be submitted to the CS Staff for review to determine level of fairness and appropriate exercises.
    2. We encourage teams to hold two days of tryouts for around 4 hours total.
  3. Club Sports is an outlet for ALL students to be given a fair chance to participate in competitive sports.
    1. With that being said, we understand that not all students may be up to par with the skill level needed to compete at this level.
    2. BUT, if potential is visible for a player to learn and grow in the sport, it must be taken into account when deciding team’s rosters.
  4. Each club must have a judging process in place. It is recommended that current officers and players not be judges as a conflict of interest may arise, but we understand this is not always possible.
    1. We advise that a faculty/staff member/advisor/coach is used as a judge for your tryouts.
    2. A tryout roster form should be developed which includes name, rating, selection choices, and reasoning. This form should be turned in following the end of tryouts.
  5. No new members should join the club after tryouts are held unless they previously tried out for the club that semester.

 

For a complete list of tryouts, please refer to the 2017-2018 Club Sports Tryout Schedule.

 

 

 

Practice Schedules

(1x/semester)

A complete practice schedule must be submitted at the beginning of each semester and updated regularly throughout the season. If changes in time or location occur, the Club Sports Office MUST BE NOTIFIED within 48 hours of schedule changes.

 

 

 

 

 

 

 

Semester Highlight Reports

(1x/semester)

Semester highlight reports must be submitted at the end of each semester. They help keep the Club Sports Office informed about each club’s season, as well as offer an opportunity for clubs to recognize outstanding achievements and team progress.

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

CPR/First Aid Certifications (Safety Officers)

(1x/yr)

All clubs must have 2 active members that are CPR/AED/FA certified. Clubs can participate in the training sessions offered by UConn Recreation or provide a copy of a valid certification if received elsewhere.

In order to sign-up for a Recreation led class:

  1. Go to recregistration.uconn.edu
  2. Log-in to your account
  3. Review current offerings under the “Special Events” tab
  4. Once you select a class, add to your cart and checkout in order to secure a spot

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

First-Aid Kit Retrieval

(1x/semester)

At the beginning of the year, each club must coordinate with the Club Sports office to sign-out their First-Aid kit.  At the end of the year, each club must coordinate with the Club Sports office to return their First-Aid kit. 

 

 

 

 

 

 

 

 

 

Emergency Action Plan (EAP)

(1x/yr)

Each club, with the assistance of our Athletic Trainers, will create and submit an EAP that relates to all practice and competition activity for the year. The proposed EAP will then be reviewed and approved by the Athletic Trainers.

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

Competition Report

(Within 48 hrs)

Every time a club competes in a game/show/competition/race/etc., they must update the Club Sports office with the results within 48 hours of completion of the event by submitting the form via IMLeagues. 

 

 

 

 

 

 

 

 

 

Website Update

*NEW* (1x/semester)

All teams are required to have a real, external website (other than Facebook or UConntact).  Every semester all clubs must update and properly maintain their designated team website.  Teams should make sure all contact information is up to date, a current photo is on display, all schedules & results are correct and all pages related to the team are presented in a respectful and high-quality manner.  *Team may have the university create an aurora website for them*

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

Team Picture

(1x/yr)

During the fall, once team rosters are set, all teams must provide the Club Sports office with a current team picture (preferable wearing team uniforms/apparel).  If need be, the team may contact the Club Sports office in order to assist with the taking of this picture.

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

 

Operating Budget Request

(1x/yr)

All teams wishing to request money from the Club Sports office for the upcoming school year must submit their request by the required due date in order to be considered for funding.  Clubs must submit their entire operating budget along with their specific request for Club Sports funding.  This includes all items funded by USG and all other expenses/incomes.

Minimum Operating Budget

Teams must show a positive balance in their overall operating budget for the following school year during their last budget meetings in the spring semester.

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

 

Involvement Fair Table

(1x/yr)

Every team must participate in the Fall Involvement Fair by setting up a table as a way to recruit and draw interest to your club.

 

For specific deadline dates, please refer to the Fall 2017 & Spring 2018 Requirements Calendar.

 

 

 

 

 

 

 

 

 

 

Incident Reports

(Within 24 hours)

Any time an injury occurs at practice, home/away competitions or any other related activity, an Incident Report must be submitted within 24 hours via IMLeagues.  This form can be submitted by the injured person, or a team officer (i.e. Safety Officer).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Non-Compliance

When a club misses a requirement deadline or fails to follow the guidelines outlined in the Club Sports Handbook and by the Club Sports Coordinator, this scale will be used for all non-compliance.  Strikes will reset at the beginning of each academic year.

  1. FIRST MISS
    1. Written Warning
  2. SECOND MISS
    1. In-Person Meeting
  3. THIRD MISS
    1. PROBATION

NOTE: After a miss, all teams still need to comply with guidelines set forth by the Club Sports Coordinator within 5 business days of the offense.  Failure to comply will result in a team being placed on PROBATION.

NOTE: When a team is placed on PROBATION, they will receive a letter from the Club Sports office outlining terms of the probation within 5 business days of this offense. 

Probation status will last for one (1) calendar year from the date of the ruling.

All clubs under the probationary status will have Club Sports funding suspended during this period.

INACTIVE STATUS:  If a club misses any requirement or deadline while on probation, they will be immediately deactivated.  This means that a club will be deemed inactive and will no longer be recognized as a Club Sport. 

If a club becomes deactivated, they have 5 business days from the sanctioning date to appeal the ruling.  All appeals will be sent to the Associate Director of Competitive Sports, Bhavin Parekh.

Inactive status will last for one (1) calendar year from the date of the ruling. 

TEAMS THAT DO NOT ATTEND CLUB SPORTS FALL OFFICER TRAINING WILL BE PLACED ON PROBATION IMMEDIATELY!