Team Requirements

Governing Body

A club must demonstrate they belong to a National and/or International Governing Body where they compete against other colleges and universities outside of The University of Connecticut.  Teams must provide the Club Sports office with a current league affiliation by entering applicable information (see below) in the Fall Semester Report.  The submitted Governing Body will be reviewed and subject to approval by the Club Sports Office.

Governing Body components include:

  • Working Website
  • Current Rules
  • Explanation of League Dues
  • League Contact

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Rosters

(1-2x/semester)

For the fall and spring semester, all rosters must be finalized on FusionIM by the deadline. If your team is competing prior to the roster due date, only those members added on your FusionIM team page with all required forms submitted and approved, will be allowed to participate.

NOTE: After the deadline,  no team will be able to add new members until the start of the next registration period.

Members defined - Each club must have a minimum number of members on their roster on FusionIM as outlined by their tier classification.  Clubs will not be able to add additional members to their team after the deadline has passed.

NOTE: Being on a FusionIM roster does not constitute “active” membership in a club.  An athlete will be considered “active” only after they complete the following:

  1. Listed on their FusionIM team page
  2. All required forms are submitted and approved.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Annual Dues

(1-2x/yr)

Clubs must charge a certain amount for dues dependent of their Tier classification (minimum of $100 from members on the primary team*).  Teams must provide the Club Sports office documentation showing dues were deposited into their SABO account for verification purposes.  Teams will need to upload a scanned copy of their SABO bank statements to the appropriate Semester Reports to verify the amount of dues collected.

Definition of a Primary Team:  A primary team is defined as either A) the competitive roster (i.e. Archery Competitive members vs. recreational) or B) if a team has multiple competitive teams (A & B), the designated “A” team.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Fundraising

Clubs must raise a specified amount of money for the year dependent on their Tier Classification. Teams will indicate the fundraising activity and amount raised in the Semester Reports. Teams will also upload an image of their SABO bank statements to verify the fundraising amount total raised. Fundraising events must follow the Club Sports guidelines (see below) in order to receive credit for the event. Teams will submit their fundraising event description through the Semester Reports. If an event does not follow the Club Sports fundraising guidelines, the team will not receive credit for the amount raised.

NOTE:  Clubs are not allowed to hold fundraising events at bars or any event that involves the consumption of alcohol.  Clubs are also not allowed to hold raffles per State of Connecticut law.

NOTE:  Clubs must fundraise 60% of their annual allocation threshold dependent on the maximum amount allotted in their Tier classification. Team dues will not count towards the fundraising requirements.

Acceptable Fundraising Efforts

  • Hosting Events, Entry Fees
  • GoFundMe, Indigogo
  • Selling T-shirts/team apparel/other merchandise
  • Restaurant Dine-in Nights (i.e. Blaze)
  • Ignite
  • Food Sales (i.e. Sweet Madeline’s, Krispy Kreme)
  • Individual Item Sales (i.e. Yankee Candle)
  • Athletics Clean-up
  • Tabling
  • Golf Tournament
  • Event Set-up/Breakdown Assistance

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

 

Competition Schedules

(1x/semester )

A complete competition schedule must be submitted at the beginning of each semester and updated regularly throughout the season. If changes in opponent, time or location occur, the Club Sports Office MUST BE NOTIFIED within 48 hours of schedule changes.

NOTE:  A competition is defined by the following: Team (5 members or more competing together in an event with the exception of Crew) competition between two teams counts as one competition (Example: soccer match is one competition). Individual/Dual (4 members or less) competitions against other schools will count per day as one. (Example: running meet competes against 10 different schools over one day will count as one competition).

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Community Service Hours

Clubs must complete a certain number of community service hours within the year based off of their Tier Classification. Teams will determine if their Community Service event follows the Club Sports Guidelines (see below) before completing the event. Teams will submit their Community Service event description and hours through the Semester Reports.  If an event does not follow the Club Sports community service guidelines, the team will not receive credit for the completed hours.

NOTE:

  • A service hour is earned for each hour a person commits to a service project.  (Ex. If 1 team member volunteers for 4 hours = 4 hours of service.  If 10 team members volunteer for 2 hours = 20 hours of service)
  • Teams must have a minimum of 5 active members in attendance at the event in order for it to count as service hours.
  • All service hours must be accounted for by Report #3 for each semester in order to receive credit for the hours earned that semester.

Acceptable Service Efforts

  • Soup Kitchen, Food Drive
  • Children’s Hospital
  • Event Set-up/Breakdown
  • Husky Haulers
  • 5K/Fun Run Assistance
  • House/Lawn Cleaning/Maintenance
  • Planting Garden, Cleaning Park
  • Clinics
  • HuskyTHON
  • Involvement Fair Set-up/Clean-up
  • Assistance at other team events (i.e. Woodsmen or Equestrian show)
  • Habitat for Humanity
  • Special Olympics Tournaments (i.e. Officiating)
  • MLK Day of Service
  • Middletown Half Marathon
  • Husky Sport
  • Coaching
  • Learn to Ride, Learn to Skate
  • Animal Shelter Assistance/Clean-up
  • YMCA

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

 

Alumni Relations

Based on Tier Classification, teams will maintain an electronic database for their alumni with the Club Sports Office providing updates once a semester. Each team will also attach a copy of their alumni newsletter in the Semester Reports. Teams will notify the Club Sports Office and receive approval prior to hosting their Alumni event.  An Alumni Event can consist of an organized Alumni Game/Scrimmage, Fundraiser or Lunch/Dinner Social.

Alumni Database (1x/semester)

Newsletter (1x/yr)

Alumni event (1x/yr)

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

 

Council Meetings

*NEW* (3x/semester)

Council meetings are an essential means of communication between the Club Sports Office, and the clubs themselves. Each club must have one current club officer attend ALL Council Meetings throughout the year.  ALL council meetings will be facilitated by the Club Sports Office. The Council Meetings will be held 3 times per semester on the first Wednesday of each month at 9pm. Each meeting will have a pre-determined theme/focus that will be discussed. Meetings will be scheduled for 1 hour.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Officer Meetings

(1x/ Fall Semester)
All officers from each club must schedule and attend their officer meeting held during the Fall Semester with the Club Sports staff to discuss the club’s progress. Sign-ups for these meetings will be sent out via a Google Doc.  Teams will be contacted with a window of when their Officer Meeting must take place each semester.

 

 

New Officer Training

(1x/yr)

In order to maintain consistent communication and ensure a smooth transition, Club Sports will have all teams change officers in December and serve a term of January-December.  All teams will elect new officers in December and those officers will complete all required ONLINE training sent out to them.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Branding & Trademark Meeting

(1x/yr)

Club Sports will hold a branding and trademarking meeting to review all policies and procedures related to this topic.  All clubs must have team representation at this meeting.

For specific deadline dates, please refer to the Fall & Spring Requirements Calendar.

SABO Account

SABO accounts will be used for transactions between teams and the Club Sports program. All teams must deposit their team dues and fundraising money into this account.

NOTE:  During each semester, Club Sports will request bank statements to provide proof of dues collection and fundraising.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Tryouts

(1-2x/yr)

ALL teams that have traditionally held tryouts and teams that will begin to hold tryouts for this upcoming academic year MUST abide by the following guidelines when conducting tryouts:

*Please note the Club Sports office must be notified a minimum of 2 weeks in advance of the first tryout date in order to promote the event fairly to all interested students

  1. All tryouts must be open to ALL students.
    1. Your team should not have the mindset of “we have 3 spots open with 40 returning players.”
    2. All returning players must be put to the same standard as incoming ones.
    3. The BEST number of players will be the ones that are taken on the team.
    4. Club Sports is making an effort to support our teams in adding a “B Team” if your club determines you have enough good players to do so. For more info, please contact the Club Sports office.
  2. Tryouts must be multiple days, not one two-hour session.
    1. Tryout outlines/schedules should be submitted to the Club Sports office for review to determine level of fairness and appropriate exercises.
    2. We encourage teams to hold two days of tryouts for around 4 hours total.
  3. Club Sports is an outlet for ALL students to be given a fair chance to participate in competitive sports.
    1. With that being said, we understand that not all students may be up to par with the skill level needed to compete at this level.
    2. BUT, if potential is visible for a player to learn and grow in the sport, it must be taken into account when deciding team’s rosters.
  4. Each club must have a judging process in place. It is recommended that current officers and players not be judges as a conflict of interest may arise, but we understand this is not always possible.
    1. We advise that a faculty/staff member/advisor/coach is used as a judge for your tryouts.
    2. A tryout roster form should be developed which includes name, rating, selection choices, and reasoning. This form should be turned in following the end of tryouts.
  5. No new members should join the club after tryouts are held unless they previously tried out for the club that semester.

For a complete list of tryouts, please refer to the Club Sports Tryout Schedule.

Practice Schedules

(1x/semester)

A complete practice schedule must be submitted at the beginning of each semester and updated regularly throughout the season. If changes in time or location occur, the Club Sports office MUST BE NOTIFIED within 48 hours of schedule changes.

Semester Reports

There will be 6 semester reports (3 per semester).

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

CPR/First Aid Certifications (Safety Officers)

(1x/yr)

All clubs must have 2 active members that are CPR/AED/FA certified. Clubs can participate in the training sessions offered by UConn Recreation or provide a copy of a valid certification if received elsewhere.

Classes led by UConn Recreation can be registered through Fusion.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Emergency Action Plan (EAP)

(1x/yr)

Each club, with the assistance of our Athletic Trainers, will create and submit an EAP that relates to all practice and competition activity for the year. The proposed EAP will then be reviewed and approved by the Athletic Trainers.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Competition Report

Individual competition reports will no longer be submitted after each event. Instead, teams will submit their competition results in the Semester Reports.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

 

Website Update

(1x/semester)

All teams are required to have a real, external website (other than Facebook or UConntact).  Every semester all clubs must update and properly maintain their designated team website.  Teams should make sure all contact information is up to date, a current photo is on display, all schedules & results are correct and all pages related to the team are presented in a respectful and high-quality manner.  *Team may have the university create an aurora website for them*

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Team Picture

(1x/yr)

During the spring, once team rosters are set, all teams must provide the Club Sports office with a current team picture (preferable wearing team uniforms/apparel).

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

 

Operating Budget Request

(1x/yr)

All teams wishing to request funding from Club Sports for the upcoming school year must submit their request by the required due date in order to be considered for funding.  Clubs must submit their entire operating budget along with their specific request for Club Sports funding.  This includes all items funded by USG and all other expenses/incomes.

Minimum Operating Budget

Teams must show a positive balance in their overall operating budget for the following school year during their last budget meetings in the spring semester.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Involvement Fair

(1x/yr)

Every team must participate in the Fall Involvement Fair by setting up a table as a way to recruit and draw interest to your club.

For specific dates and/or deadlines, please refer to the Team Requirements Calendar.

Non-Compliance

When a club misses a requirement deadline, this scale will be used for all non-compliance.  Strikes will reset at the beginning of each academic year.

  1. FIRST MISS
    1.  Written Warning
  2. SECOND MISS
    1. In-Person Meeting
  3. THIRD MISS
    1. PROBATION

NOTE: After a miss, all teams still need to comply with guidelines set forth by the Club Sports staff within 5 business days of the offense.  Failure to comply will result in a team being placed on PROBATION.

TEAMS THAT DO NOT ATTEND THE FIRST CLUB SPORTS COUNCIL MEETING DURING THE FALL SEMESTER WILL BE PLACED ON PROBATION IMMEDIATELY!

NOTE: When a team is placed on PROBATION, they will receive notification from the Club Sports office outlining terms of the probation within 5 business days of this offense.

Probation status will last for one (1) calendar year from the date of the ruling.

All clubs under the probationary status will have Club Sports funding suspended during this period.

INACTIVE STATUS

If a club misses any requirement or deadline while on probation, they will be immediately deactivated.  This means that a club will be deemed inactive and will no longer be recognized as a Club Sport.

If a club becomes deactivated, they have 5 business days from the sanctioning date to appeal the ruling.  All appeals will be sent to the Associate Director of Competitive Sports, Bhavin Parekh.

Inactive status will last for one (1) calendar year from the date of the ruling.

If, after a team serves their time under inactive status and wishes to return as a Club Sport, they must re-apply in order to do so.  The Club will be heard in front of the Club Sports Council and the Council will vote on their re-admittance to the program.  This vote will be passed on to the Club Sports staff and taken into consideration when making a final ruling.

Clubs may only apply for reactivation during the time frame indicated in their email outlining their inactive status.

  1. The deactivated club must submit a letter to the Club Sports office requesting to become active again and outlining exactly why they deserve to do so.
  2. If the letter is deemed acceptable by the Club Sports staff, the club will be given a list of requirements that need to be completed in order for the club to be considered for reactivation. These requirements will have a strict due date.
  3. Upon completion of Step 2, the club will set up a meeting to present in front of the Club Sports Council. At this meeting, the club will discuss the following: why it failed as a club in the past, what steps they have taken to remedy the situation, goals/objectives for the upcoming year, an outline of their upcoming semester, team operating budget, any other relevant information for the council.
    1. This meeting must take place by the October Council Meeting
  4. Once this meeting is completed, the Council will use a majority vote to determine if the club should be considered for reactivation.
  5. The Club Sports staff will take all of the above steps into consideration and make a final decision regarding the club’s status.
    1. If the club is accepted as an “active” club, they will be able to operate as normal under the club sports structure and will receive all benefits related to being an active club. They will also be obligated to follow all policies, procedures and requirements for the current academic year.
    2. If the club is denied acceptance as an “active” club, they will be disbanded and forced to apply as a new club sport at the beginning of the following academic year.
  6. Clubs who become active and later deactivated, during the same academic year, will be subject to disciplinary actions as determined by the Club Sports office.

NOTE: Once reactivated, the club will not receive any funding for the Fall semester.  If the club remains in good standing with the Club Sports office, they may be eligible to receive funding for the Spring semester.

If at any time you have any questions or comments, you can always contact us from the contact page.